Privacy Policy

This policy was last updated on 21st March 2025.

This Privacy Policy outlines our policies and procedures regarding the collection, use, and disclosure of your personal information when you use our services. It also explains your privacy rights and how the law protects you.

We use your personal data to provide and improve our services. By using the services, you agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

Words with an initial capital letter have meanings defined under the following conditions. The following definitions shall apply regardless of whether they appear in singular or plural form.

Definitions

For the purposes of this Privacy Policy:

Account means a unique account created for you to access our services or parts of our services.
Affiliate means any entity that controls, is controlled by, or is under common control with a party. "Control" means ownership of 50% or more of the shares or other equity interests with voting rights.
Company (referred to as "the Company", "we", "us", or "our" in this Privacy Policy) refers to The Earl of Southampton Trust, Unit 10 The Tanneries, East Street, Titchfield, PO14 4AR.
Cookies are small files placed on your device (computer, mobile device, or tablet) by a website, which contain details of your browsing history and other uses.
Country refers to the United Kingdom.
Device means any device that can access the service, such as a computer, smartphone, or tablet.
Personal Data means any information relating to an identified or identifiable individual.
Service refers to the website.
Service Provider means any third-party company or individual engaged by the Company to facilitate the service, perform services on behalf of the Company, or assist the Company in analysing how the service is used.
Usage Data refers to data collected automatically, either generated by the use of the service or from the service infrastructure itself (e.g., duration of a page visit).
Website refers to The Earl of Southampton Trust, accessible from https://www.eost.org.uk
You means the individual accessing or using the service, or the company/legal entity on behalf of which such individual is accessing or using the service.

Collecting and Using Your Personal Data

Types of Data Collected:

Personal Data

While using our service, we may ask you to provide certain personally identifiable information, which may include:

Email address
First and last name
Phone number
Address, city, county, postcode

Usage Data

Usage data is collected automatically when using the service. This may include information such as:

Your device's IP address
Browser type and version
Pages visited
Time and date of visit
Time spent on pages
Unique device identifiers

Diagnostic data

When accessing the service via a mobile device, additional information may be collected, such as:

Mobile device type and unique ID
Mobile IP address
Mobile operating system and browser type

Tracking Technologies and Cookies

We use cookies and similar tracking technologies to monitor activity on our service and store certain information. Tracking technologies include:

Cookies or Browser Cookies: Small files stored on your device. You can set your browser to refuse cookies, but this may limit some functionalities.
Web Beacons: Small electronic files used to count users, track emails, or collect website statistics.

Cookies can be either:

Session Cookies: Deleted when you close your browser.
Persistent Cookies: Remain on your device when you go offline.

Retention of Your Personal Data

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy. Retention periods comply with legal obligations (e.g., tax laws), resolve disputes, and enforce agreements. Usage data is generally retained for shorter periods unless legally required or used to enhance security.

Use of Your Personal Data

We may use your personal data for the following purposes:

To provide and maintain our services.
To manage your account and user registration.
To fulfil contracts (e.g., product purchases or service agreements).
To contact you via email, phone, or other means regarding updates, service information, or security notices.
To provide you with news, offers, and information about similar services, unless you opt out.
To manage and respond to your requests.
For business transfers (e.g., mergers, acquisitions).
For data analysis, service improvement, marketing, or promotional effectiveness.

We may share your personal data:

With service providers assisting in the operation of our services.
In business transfers (e.g., mergers, asset sales).
With affiliates (subject to this Privacy Policy).
With business partners offering products or services.
Publicly, when you interact with other users.
With your consent.

Requests, issues and suggestions

If you have any questions about this Privacy Policy, or if you require further assistance, you are welcome to contact us.

Transfer of Your Personal Data

Your information may be transferred and processed outside your jurisdiction, including to countries with differing data protection laws. We ensure appropriate safeguards are in place, in accordance with UK GDPR and Data Protection Act 2018 requirements.

Your Rights Under UK Data Protection Law

Under UK data protection laws, you have the following rights:

Access: Request a copy of your personal data.
Rectification: Request correction of inaccurate data.
Erasure: Request deletion of your data ("right to be forgotten").
Restriction: Request restriction of processing.
Data Portability: Request transfer of your data to another provider.
Objection: Object to data processing.
Withdraw Consent: Where applicable, withdraw consent at any time.

To exercise these rights you can contact us.

Security of Your Personal Data

We implement appropriate technical and organisational measures to protect your personal data. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

Links to Other Websites

Our service may contain links to third-party websites. We are not responsible for the content or privacy practices of these websites. We recommend reviewing the privacy policies of any external sites you visit.